WSIB clearance expiry tracker

List each trade's clearance with its valid from and valid to dates. The tracker counts the days left, flags anything within 14 days of expiry, and exports the list as a CSV file.

Checked 2026-09-26

Your clearances

Your list stays in this browser on this device. Nothing is sent to Roundhouse or stored on a server.

Worked list, as of October 1, 2026

Trade	Valid from	Valid to	Days left	Status
Cleaner	2026-06-01	2026-08-29	-33	Expired
Painter	2026-07-20	2026-10-10	9	Renew now
Plumber	2026-09-15	2026-12-13	73	Current

Why expiry matters

A clearance is valid for up to 90 calendar days and is renewable, under WSIB policy 14-02-04. Without one, a principal may be liable for a contractor's unpaid premiums up to the value of the labour portion of the contract.

For construction work, policy 14-02-19 requires the principal and contractor to obtain a clearance before the work begins, keep one in effect the whole time the contractor works, and obtain a new one if it expires. Records are kept for at least three years from the date each clearance was obtained. More in WSIB clearance certificates for property managers.

Getting the dates

Look each clearance up on the WSIB clearances page, which offers a quick access lookup with no login. Enter the validity dates it shows.

Where the list is kept

In this browser's local storage on this device. Nothing is sent to Roundhouse or stored on a server. Clearing your browser data deletes the list, so export a CSV for your records.

Method

Days leftis the valid to date minus today, in calendar days. A clearance counts as valid through its valid to date.
Expiredonce today is past the valid to date. Renew now at 14 days or fewer. Not yet in effect before the valid from date. Current otherwise.
Check datesis added when the valid to date is more than 90 days after the valid from date, or before it, since WSIB issues a clearance for up to 90 calendar days.
CSVin and out: one clearance per line as trade, valid from, valid to, with dates written YYYY-MM-DD. A header line is skipped. The export adds days left and status.

Worked example

On October 1, 2026, with three clearances on the list:

Trade	Valid from	Valid to	Days left	Status
Cleaner	2026-06-01	2026-08-29	-33	Expired
Painter	2026-07-20	2026-10-10	9	Renew now
Plumber	2026-09-15	2026-12-13	73	Current

Questions

Is the 14 day flag a WSIB rule?

No. WSIB sets the validity at up to 90 calendar days. The 14 day flag is a margin so the new clearance is in hand before the old one runs out.

Can my colleagues see my list?

No. The list lives in this browser on this device. Export the CSV to share it or to keep it with your records.

What happens to the list if I clear my browser data?

It is deleted. Export a CSV after each change if you need the record.

Sources

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